SR 2011-1

ELECTRONIC RECORDS

Resolved that electronic records also be accepted by the Examination Committee for satisfaction of the membership requirements as defined in the Admissions Procedure Manual.

SR 2011-2

DEFERRAL OF PAPER PRESENTATION DEEMED UNACCEPTABLE

Resolved to amend the Admissions Manual to allow the Academic Committee to defer for one year any paper presentation which is deemed unacceptable or does not fulfill the submission timeline as described in the Admissions Procedure Manual.

SR 2011-­3

ESTABLISHMENT OF A MEMBERSHIP COMMITTEE AS A STANDING COMMITTEE

1. There shall be a Membership Committee consisting of a Chair and two other members. After staggered 1, 2 and 3 year terms, each one year member is appointed to serve a three term. In the event a member is unwilling or unable to serve, the President shall appoint a replacement member to complete that term. The senior member will serve as Chairperson. Each member will represent a distinct geographic area. Members may serve consecutive terms.

2. The Committee shall have the responsibility of determining the membership needs of the society according to the Bylaws and Standing Resolutions, and of assuring that potential new members are invited in accordance with these needs. The chairperson shall report annually to the Executive Committee and to the membership.

3. The Committee shall work with the membership to identify and encourage accomplished members of the orthodontic community to attend the annual meeting of the Society as guests in accordance with the current rules and regulations. With the approval of the Executive Committee, the Committee may invite selected guests from the Eastern Component residency programs to audit a portion of the annual meeting. Special emphasis on programs near the meeting site will be targeted. There will be no charge to the participants. The Committee Chairperson shall also circulate the names of the new Eastern Component ABO members to the Component’s active and senior members to seek component membership for them.

SR 2011-4

RESCINDED SR 2006-4 OUTREACH COMMITTEE

• SR 2004-2 OUTREACH PROGRAM
• Amended 4/2/2006, see SR 2006-4
• SR 2006-4: OUTREACH PROGRAM
• OUTREACH PROGRAM

The President shall appoint an Outreach Committee comprised of three members, each of whom will serve a three-year term. Terms shall be staggered. In the event a member is unwilling or unable to serve, the President shall appoint a replacement member to complete that term. The Senior member will serve as Chairperson. Each member will represent a distinct geographic area. Members may serve consecutive terms.

The Committee shall have the responsibility of determining the membership needs of the Society according to the Bylaws and Standing Resolutions, and of assuring that potential new members are invited in accordance with these needs. The chairperson shall report annually to the Executive Committee and to the Membership.

The Committee shall work with the membership to identify and encourage accomplished members of the orthodontic community to attend the annual meeting of the Society as guests in accordance with the current rules and regulations.

With the approval of the Executive Committee, the Outreach Committee may invite selected guests from the Eastern Component residency programs to audit a portion of the annual meeting. Special emphasis on programs near the meeting site will be targeted. There will be no charge to the participants.

The Committee Chairperson shall also circulate the names of new Eastern Component ABO members to the Component’s Active members to seek component sponsorship for them.

The Executive Board shall evaluate the program annually.

SR 2006-1:

DEFINE CALENDAR YEAR FOR ANGLE POINTS SYSTEM

The President Elect, when awarding and recording the contribution points [“Angle points”] for tabulation for publication, shall include all points earned by the member since the last annual meeting. It is the responsibility of the member to advise the President Elect of any points so earned.

SR 2006-2:

DEFINE ELIGIBILITY FOR BARNEY SWAIN BEST PAPER

All Affiliate, Active and Senior members are eligible to receive the Barney Swain Best Paper Award.

SR 2006-3:

ADMISSIONS PROCEDURES

A. GUEST CATEGORY:

All new members proposed to the Eastern Component must attend one annual meeting as a Guest. Two Regular or one Regular and one Senior Member may sponsor one Guest for membership by submitting a Nomination Acceptance Form to the Secretary-Treasurer not later than 180 days prior to the annual meeting to which the Guest is to be invited. The Secretary-Treasurer will forward the Nomination AcceptanceForm and biographical data of all proposed Guests to the Executive Committee, not later than 90 days prior to the Annual meeting, together with a mail ballot to be returned not later than 75 days prior to the annual meeting.

Those proposed Guests receiving the greatest number of votes, up to the maximum number established by the Executive Committee, shall be sent letters of invitation and the “Admissions Procedure Manual” by the Secretary-Treasurer not later than 60 days prior to the meeting. To receive an invitation to attend, a Guest must receive a three-fourths (3/4) vote of the Executive Committee.

In order to invite a guest who practices outside the geographic limits of the Eastern Component as a guest, the Component must first obtain written permission of the Executive Committee of the Component in which such a person resides or practices. The Component may not invite into membership more than two persons each year who reside or practice outside the Eastern Component’s geographical location. The names of such persons must be reported to the secretary of the Edward H. Angle Society. In the event of a disagreement between components, all action on membership of such persons shall be suspended and the matter referred to the Edward H. Angle Board of Directors

If the qualifications and subsequent presentation of the guest are acceptable to the Examining Committee and/or the Academic Credentials Committee, the appropriate chairperson shall recommend to the Executive Committee that the guest be placed on the List of Proposed Candidates for Affiliate Membership.

B. AFFILIATE MEMBER CATEGORY:

As openings for Regular Members become available, the Executive Committee may propose the name of one or more candidates from the List of Proposed Affiliate Members to the membership. This action requires the unanimous approval of the Executive Committee after reviewing the candidate’s Nomination Acceptance Form and the recommendation of the Examining Committeeand/or Academic Credentials Committee. Failing a unanimous vote of the Executive Committee present and voting, the original sponsor may submit the name of a candidate to the membership at a regular meeting of the Component.

Upon a three-fourths (3/4) affirmative vote of a mail ballot of the members eligible to vote, the candidate shall be notified of his/her election to Affiliate Membership and shall be sent the following:

The names of the Candidate’s sponsors.
The duties and obligations of membership.
A membership roster.
The Bylaws of the Edward H. Angle Society, and the Bylaws and Standing Resolutions of the Eastern Component.
And shall be referred to Component Bylaws Article III C and The “Admissions Procedure Manual.”

C. GENERAL INFORMATION:

There are two tracks whereby Guests and Affiliate Members may initiate the process to Regular Membership: (1) Clinical Track and (2) Academic Track.

The classification chosen will reflect the individual’s primary occupation (i.e. full-time academician or full-time clinical practitioner). The Nomination Acceptance Form and attendance requirements will differ according to the track or classification.

The Executive Committee shall seek to establish and then maintain a balance between those new members who are primarily engaged in the clinical practice of orthodontics and those primarily engaged in orthodontic research and/or teaching.

The List of Proposed Affiliate Members, which the Executive Committee shall maintain, will be comprised of individuals who have attended a meeting of the Eastern Component as a guestand are best qualified for membership in the Eastern Component. In selecting these individuals, the Committee shall be guided by the Principles and Objectives of the Angle Society and by the criteria contained in the Membership Nomination Acceptance Forms of this Component and the recommendations of the Examining Committee.

D. RESPONSIBILITY OF THE SPONSORS:

The sponsor must be aware of the full requirements and procedures for acceptance to membership in the Eastern Component as stated in the Bylaws and Standing Resolutions and the “Admissions Procedure Manual”. These should be reviewed with the proposed member and be thoroughly understood by him/her.
The primary sponsor must submit the following to the Secretary-Treasurer not later than 180 days prior to the Annual Meeting:

a. The appropriate Nomination Acceptance Form (Academic or Clinical Track) signed by the individual as well as the co-sponsor.

b.  All additional biographical data requested.

Both sponsors should preview the proposed members scientific papers and case presentations, assuring that the individual will meet the standards and requirements of the Eastern Component.
The primary sponsor should discuss with the candidate topics of acceptable subject matter to be presented in the candidate’s paper. The nature of the Affiliate paper and case presentations is under “Academic Requirements of Affiliate Members” in the “Admissions Procedure Manual”
Should the proposed member be elected to Affiliate Membership, both sponsors must be prepared to work with the Affiliate at each meeting by counseling him/her in the fulfillment of the requirements of membership. It shall be the responsibility of both sponsors to preview an outline of the proposed paper in order to assure that the subject matter is appropriate to the requirements for membership.

E. DUTIES AND PRIVILEGES OF THE GUEST

All guests shall attend all functions at the meeting with the exception of the business meeting and shall be assessed 50% of the charges levied on regular members.

2. CLINICAL TRACK:

The Guest on the Clinical Track will be expected to demonstrate to the Examining Committee and the Membership clinical effectiveness by the presentation of one moderately difficult case that has been completed within one year of the meeting date.This time restriction applies also to cases presented before the American Board of Orthodontics. The presentation must be according to the case requirements as outlined in The Admissions Procedure Manual. A ten minute projected case demonstrating the diagnosis, treatment and final results may be a required part of that program.

The Guest shall meet with members of the Examining Committee to review diagnosis and treatment of the case that is being presented.

a. The Affiliate Member on the clinical track will have to present eight cases according to the instructions and requirements of these Bylaws and Standing Resolutions and as outlined in the Admission Procedure Manual available from the Secretary-Treasurer. Each case should be started no earlier than 90 days before the meeting at which the Affiliate is presenting cases. The malocclusion must be at least of moderate severity and represent the following classifications:

1. Two (2) Class II division 1 cases with at least a 6 mm overjet.
2. One (1) Class II division 2 case.
3. One (1) four-unit extraction case.
4. Two (2) adult treatment cases, or one adult case and one Class lll case.

Two (2) additional cases should be brought from one of the above categories, totaling eight (8), from which the Examining Committee and Affiliate will select six (6) cases to be completed. Of the initial six (6) patient records presented, a minimum of three (3) must be completed to the standards of excellence acceptable to the Examining Committee.

Unless excused by the President or the Chair of the Examining Committee, the case records shown by members in compliance with these Bylaws and applicable Standing Resolutions shall be left on display until the conclusion of the meeting.

Once the Examining Committee has informed a Clinical Affiliate that a case for admission has been accepted, he/she is not required to bring that case documentation to future meetings as he/she continues to work toward Regular Member status.

b.  An Affiliate member, during the process of demonstrating clinical ability, must present one twenty to thirty-minute scientific paper of a caliber acceptable to the Executive Committee and suitable for publication in “The ANGLE ORTHODONTIST”. The paper should be presented no later than the second regular meeting of the Component after election to Affiliate status in order to allow the Executive Committee, the Examining Committee, the Academic Credentials Committee and the general membership to evaluate the paper. The content of the paper shall be an original contribution pertaining to the art and science of orthodontics. The paper may also take the form of a thorough review of the literature in the area of clinical practice or research. The candidate should be discouraged from presenting papers whose emphasis is on the commercial aspects of the specialty of orthodontics.

3. ACADEMIC TRACK:

a. The Affiliate member on the Academic track shall present a written, original, fully referenced paper suitable for consideration for publication in “The Angle Orthodontist” according to the following schedule:

1. First year 30 minute paper
2. Second year 20-30 minute paper
3. Third year 20-30 minute paper

Each paper must be submitted to the Academic Credentials Committee by November 15th of the year preceding the presentation. The Committee shall review the paper according to the following guidelines:

1. Adequacy of literature review;
2. Design of the study (soundness of methodology);
3. Presentation and discussion of results;
4. Validity of the conclusions;
5. Clarity of expression; and
6. Relevance to the topic and interest to the Membership and Orthodontic Community

b. Recommendations shall be mailed and returned to the candidate by December 15th.

c. If deemed acceptable by the Committee, the Affiliate Member shall prepare a summary for presentation as part of the program at the annual meeting according to the above schedule. These presentations should be tailored to the general clinical and scientific interest and background of the Membership. A copy of the final paper must be submitted to the discusser by January 31st. The Affiliate member will coordinate with the Program Chairperson to present the paper on the first or second day of the annual meeting.

d. The Affiliate Member will be interviewed by the Academic Credentials Subcommittee at each meeting following the presentation of his/her paper.

e. Clinical Requirement

The Affiliate member on the Academic track must display and discuss the records of one patient treated in his/her private practice, or in his/her institution under his/her supervision to the standards acceptable to the Examining Committee.

• Cases treated during residency are not permitted, including ABO cases submitted from residency.
• Case must conform to criteria from Admissions Manual (SR 2007-02) case criteria excluding surgical cases.
• Case needs to have been finished no earlier than 3 years prior to acceptance as an Affiliate.
• Final records must be taken within one year of debanding
• Progress records must be including if available.

Effective date starting for Guests 2018

4. GENERAL INFORMATION:

a. The Examining Committee and/or the Academic Credentials Committee shall submit a written report on the quality of the Guests’ presentations to the Executive Committee at the same meeting.

b. The Executive Committee shall file these Examining Committee Reports and the application forms and place the names of the Guests on the List of Proposed Affiliate Members.

c. Guests may not attend more than one annual meeting in Guest status except by unanimous vote of the Executive Committee.

F. DUTIES AND PRIVILEGES OF THE AFFILIATE MEMBER:

1. Affiliate Members may attend all functions of the Component, except the Report of the Examining Committee at business meetings, but may not vote, propose new members, or hold office

3. GENERAL INFORMATION:

a.If either the presented papers or the case displays are determined to be unacceptable by the Examining Committee, the Examining Committee shall notify the Executive Committee and the Affiliate and make recommendations for the necessary disposition.

The “Admissions Procedure Manual” is the principal membership guide of this Component. The Secretary-Treasurer will assure that it accurately reflects the current policies of the component as expressed in these Bylaws and Standing Resolutions.

SR 2004-1:

PROCESS OF PREPARING AWARDS BY THE AWARDS COMMITTEE:

Two Months After the Meeting

1. Determine the recipient of next year’s Distinguished Service Award and poll the Committee.
2. Determine the recipient of next year’s Harvey Peck Memorial Award and poll the Committee
3. If possible, determine if next year’s recipients will be attending and, if not, find a way to “encourage” their attendance. If the recipient cannot attend the next meeting, report findings to the Executive Committee or President. The President or Committee may decide to postpone the presentation until a year when the recipient can attend and choose another candidate for the next year.

Six Months before the Next Meeting

1. Determine who will present awards.
2. Assist presenter in gathering research information on recipient as needed.
3. Contact Sheldon Peck for suitable Revere Bowl for Annual Meeting Honoree and text for inscription. Consult Jack Dale for Harvey Peck Memorial Award.
4. Contact Secretary/Treasurer regarding Barney Swain Award-certificate for best paper.

One Month before the Next Meeting

1. Coordinate presentation and time requirements, AV requirements for awards with President-Elect and Local Arrangements Chair so it can be incorporated into the Saturday Evening Banquet Agenda.
2. Confirm that all awards are prepared and duly inscribed.

At the Next Meeting

1. Assist Award presenter with presentation as needed.

SR 2004-2:

OUTREACH PROGRAM

Amended 4/2/2006, see SR 2006-4

SR 2004-3:

ADMISSIONS PROCEDURES

Amended 4/2/2006, see SR 2006-3

SR 2002-1:

RESCINDED 4/04 ADMISSIONS PROCEDURES

SR 2000-1:

RESCINDED 4/13 – DELINQUENT COMPONENT DUES

SR 2000-2:

NAMING THE ANNUAL BEST PAPER AFTER BRAINERD SWAIN

1. The first Best Paper Award awarded at each annual meeting shall be renamed the Barney Swain Award

SR 2000-3:

ADMISSION PROCEDURES

1. The Eastern Component shall adopt the Admissions Procedure Manual as the formal admissions policy and reference. It shall be distributed to Affiliate Members by the Secretary-Treasurer.

SR 2000-4

RESCINDED 4/01 SEPARATION OF THE OFFICE OF SECRETARY-TREASURER

RESCINDED 4/02 CLINICAL AFFILIATE MEMBERS AND ACCEPTED CLINICAL CASES

NEW MEMBER POINT ALLOCATION

1. An Affiliate Member will receive three points toward the point system program when accepted as a Regular Member. This allocation is retroactive to 1998.

SR 1999-1:

RESCINDED 4/01 SEPARATION OF THE OFFICE OF SECRETARY-TREASURER

SR 1998-1:

RESCINDED 4/02 CONSISTENCY WITH NATIONAL BYLAWS

SR 1996-1A:

RESCINDED 4/02 RESPONSIBILITIES OF SPONSORS

SR 1996-1B:

RESCINDED 4/02 DUTIES AND PRIVELEGES OF THE AFFILIATE

SR 1996-2:

RENAMING ANNUAL MEETING AWARD

The name of the Annual Meeting Award shall be changed to: The Distinguished Service Award.

SR 1995-1:

RESCINDED 4/04 OUTREACH PROGRAM

SR 1995-1:

SENIOR ADVISORY PANEL

A Senior Advisory Panel has been established to provide Seniors with an opportunity to continue to share their experiences with the members of the Eastern Component for our mutual benefit.

When a regular member requests a change of status to senior active or senior retired, the Secretary shall send the applicant a Change of Membership Status form which shall indicate his or her desire to be placed on the Senior Advisory Panel. The Secretary shall maintain a list of the panel members and indicated committee preferences. Each year the panel shall be reviewed and as new senior members are added, their committee preference shall be indicated.

The President shall use this list to make committee assignments to the following committees:

1. Academic Credentials Committee
2. Awards Committee
3. By-laws Committee
4. Examination Committee
5. Local Arrangements Committee
6. Mentor Committee
7. Program Committee

The President may appoint a senior to serve on a committee in one of three categories:

1. CONSULTANT TO A COMMITTEE

Seniors could serve well as a Consultant on any of the listed committees. As a Consultant, the senior serves in an advisory capacity and does not interfere with the normal flow of members through the Committee. A senior can serve consecutive terms as a Consultant.

2. ACTIVE MEMBER OF A COMMITTEE

Seniors could serve as an active member of every committee except the Examination Committee. The Examination Committee is the only committee where it would be ill advised to appoint a senior as an active member. The committee is usually used as a progression for younger members to advance towards an officer position in the Society.

3. CHAIRPERSON OF A COMMITTEE

Senior members would be ideal choices for Chairperson of the Local Arrangements and Outreach programs since they have the experience, contacts and time to carry out these responsibilities. In the future assignment of these seniors to chair these committees could become standard protocol.

The Senior selected as an active member or as a Consultant on a committee should have the approval of the chairman. If serving on or consulting for the Academic, Credential, Examination, Local Arrangements or Outreach Committee, the Senior accepts the responsibility of attending the annual meeting.

SR 1991-1:

ACADEMIC CREDENTIALS COMMITTEE

The President shall appoint a subcommittee of the Examining Committee named the Academic Credentials Committee. It shall consist of three members who shall be full-time academicians.

The members shall serve a three-year term (after the initial terms of 1, 2, and 3 years) one term expiring each year. The member serving in his/her last year shall be the Committee Chair. Members may serve consecutive terms.

The Chair shall be a member or consultant to the Examining Committee and shall also serve as an ex-officio member of the Executive Committee.

This Committee shall evaluate:

(A) the credentials,

(B) the oral presentations,

(C) and the ability to conduct research, and clinical investigative projects of the Guests and Affiliates who are on the Academic Track toward membership. They shall report their findings to the Executive Committee.

This Committee, in conjunction with the Examining Committee, shall be responsible for setting the Standards and Requirements for the Academic Track and submit these to the Executive Committee for approval.

SR 1991-2:

RESCINDED 4/02 PROCEDURE FOR PROPOSING A NEW MEMBER

SR 1991-3

RESCINDED 4/02 AWARDS COMMITTEE

SR 1990-1:

PROGRAM POINTS SYSTEM

In order to broaden the definition of “contribution to the profession,” as used in the Bylaws of this Component, and to encourage member program participation and/or contributions in a greater variety of ways, the following Program Point System is adopted:

1. The President Elect, in addition to his/her duties as detailed in the Bylaws, shall award and record the contribution points (“Angle points”) for each Regular member and report these to the Secretary-Treasurer for tabulation and publication.
2. Each year following the Annual Meeting, the Angle point standings shall be recalculated and the new totals printed in the program of the next meeting. The object of each Regular member is to maintain a positive point score. A low or negative score indicates that the member needs to make some type of contribution.
3. Each year, one point is subtracted from each Regular Member’s point total (whether in attendance or not). Senior members have no obligation to make presentations and are therefore exempt from the Angle Program Point system.
4. The maximum number of total points that can be recorded is limited to 6. In setting up each year’s scientific program the Program Committee will contact those Regular Members who are low in point accumulation. A point level of (-)1 requires a scientific program contribution by the Regular Member. A point score of (-)3 will trigger an Executive Committee inquiry, jeopardizing continued membership.
5. This Point System Resolution will be subject to re-evaluation by a Special Committee appointed by the President in March 1993.
6. The terms of this Resolution are subject to the provisions contained in the Bylaws where applicable.
7. The Secretary-Treasurer will receive a credit of one point for each year in office. All other officers will serve without point credit.
8. Angle points will be awarded to Regular members on the following basis:

ACTIVITY ANGLE CONTRIBUTION POINTS

• Present an original Paper (20 minutes or longer) to the Component (* and **) 3
• Present a Paper at a Biennial Meeting 3
• Publish a Paper in the ANGLE ORTHODONTIST (***) 3
• Publish a Paper in another refereed Journal (***) 2
• Present a formal Discussion of a paper at a Component or
• Biennial Meeting 1
• All other presentations approved by the Program Chair 1
• Annual point deduction (-) 1

* Each Regular and Regular Member-at-Large must present an original paper at least once every five (5) years.
AMENDED 2010: The Secretary Treasurer has the paper presentation requirement suspended during his/her term in office.
** Each Affiliate member must present an original paper to the Component to be eligible for election to Regular membership.
*** For papers published or presented with more than one Eastern Component author, the authors must indicate how the Angle Contribution Point credit is to be apportioned and recorded.

SR 1989-1:

RECOGNITION OF THE PRESIDENT

Upon completion of his/her term, each President shall be given a suitably inscribed scroll expressing the appreciation of fellow members for his/her activities and service on behalf of the Component.

SR 1989-2

RESCINDED 4/02 BALANCE OF MEMBERS

SR 1989-3

RESCINDED 4/02 DISPLAY OF CASE REPORTS

SR 1989-4

REIMBURSEMENT OF EXPENSES

Officers and Committee members shall submit vouchers to the Secretary-Treasurer for out-of-pocket expenses incurred in carrying out duties assigned to them.

SR 1989-5

EXPENSES OF SECRETARY – TREASURER

The Secretary – Treasurer shall submit vouchers for out-of-pocket expenses incurred in carrying out his/her duties and, in addition, shall receive a stipend of $100.00 per year.

SR 1989-6

MEMBERSHIP FORMS

Membership Nomination Forms that have been approved may be modified with the approval of the Executive Committee.

SR 1989-7

SECRETARY-TREASURER RESPONSIBILITIES

The Secretary-Treasurer, in deference to his/her office, shall be excused from the requirements of the Program Point System, SR 1990-1.