Officers & Committees 2011-2012
Executive Committee
President Hugh Phillis ‘12
President-Elect William Cole ‘13
Vice President Marcel Korn ‘14
Secretary-Treasurer Kolman Apt ‘12
Assistant Secretary-Treasurer Kambiz Moin ‘12
Editor David DeFranco `12
Historian Sheldon Peck ‘12
Director Nicholas Barone ‘12
3rd Past President Michael Cognata ‘12
2nd Past President Donald Taylor ‘13
1st Past President Jim Fasy ‘14
Examination Committee Sylvain Chamberland ‘12
Academic Committee Carroll-Ann Trotman ‘12
Bylaws Committee Frank Cordray ‘12
Parliamentarian James Brennan ‘12
Standing Committees
Examining
Sylvain Chamberland ’12 Chair
Daniel Tanguay ‘13
David Briss ‘13
Anne Todd ‘14
Mark Bronsky ‘15
Chun-His Chung ‘16
Academic
Carroll-Ann Trotman ’12 Chair
Miri Shalish ‘12
Margherita Santoro ‘13
Kazuhito Arai ‘14
Membership
Paul Batastini ’12 Chair
Michael Vermette ‘13
Ute Schneider-Moser ‘14
Marcel Korn ex-officio
Bylaws
Frank Cordray ’12 Chair
Anne Todd ‘13
Yves Bolender ‘14
Nominations
Michael Cognata ’12 Chair
Donald Taylor ‘13
Jim Fasy ‘14
Awards
Nicholas Barone ’12 Chair
Peter Greco ‘13
Bill Northway ‘14
Local Arrangements
Sheldon and Leena Peck
Michael and Corrine Cognata
Revised as of March 2012 1
ARTICLE I. NAME
BYLAWS
B. ANGLE EAST is divided from the North Atlantic Component by the State boundaries except for the State of New York, which is divided by a line that separates the counties of Delaware, Schoharie, Albany, and Rensselaer on the north and the counties of Sullivan, Ulster, Greene, and Columbia on the south. It includes the southern portion of the State of New York, all of Vermont, Washington DC, New Hampshire, Maine, Massachusetts, Connecticut, Rhode Island, New Jersey, Delaware, Maryland, and the Canadian Provinces of Quebec, New Brunswick, Prince Edward Island, Nova Scotia, and Newfoundland.
A. To support the purposes of the EHASO as set forth in the Articles of Incorporation and Bylaws of that Society.
B. To act as a working unit in carrying out the purposes of the Society and stimulate and encourage the professional efforts of the individual members.
C. To function as a study group and to hold meetings for the advancement of its members in scientific attainment and technical proficiency.
1. Affiliate;
2. Active (including Active Members & Members-At-Large);
3. Senior (including Senior-Active & Senior-Retired).
b. Affiliate members must be actively engaged in the field of orthodontics.
3. REQUIREMENTS
The following minimum requirements for Affiliate members are set by the EHASO and ANGLE EAST:
a. The principles and objectives of the EHASO and the Component shall be explained to the member and he/she must subscribe thereto.
b. The minimum period of Affiliate membership shall be two years (3 Annual Meetings).
c. The maximum period of Affiliate membership of shall be four years (5 Annual Meetings), unless extended by the Executive Committee.
d. The Affiliate member shall complete all clinical and academic requirements as outlined in the Standing Resolutions.
Revised as of March 2012 3
e. The Affiliate member shall be expected to attend all meetings except when the Affiliate is a candidate for Active Member-at-Large. In this instance, because of geographic remoteness of the candidate to the meeting place, the Executive Committee may waive or establish special attendance requirements.
4. DUTIES AND PRIVILEGES OF AFFILIATE MEMBERS
a. The primary objective of the Affiliate membership is to provide an opportunity for the attainment of Active membership. The Vice-President along with at least one sponsor shall interview each Affiliate at every meeting to explain the principles, objectives and program of the Society and to counsel the member in the fulfillment of the requirements for membership.
b. Affiliate members shall be privileged to attend all scientific, business (except during Examining Committee report) and social functions of the Component. They may not vote, propose new members, or hold office.
c. Affiliate members are strongly encouraged to attend all Biennial Meetings.
a. Upon completion of all requirements for Active membership to the satisfaction of the Examining Committee, including the fulfillment of all duties of Affiliate members, that Committee shall recommend to the Executive Committee that the candidate be elected to Active membership.
b. Upon unanimous approval of the Executive Committee present and voting, the candidate shall be proposed for membership at a regular business meeting of the Component. Voting shall be by mail or electronic ballot of the voting members with a three-fourths (3/4) vote required for approval.
c. Failing a unanimous vote of the Executive Committee present and voting, the original proposer may submit the name of the candidate for membership at a meeting of the Component. Voting shall be by mail or electronic ballot of the voting
Revised as of March 2012 4
members with a three-fourths (3/4) vote required for approval.
d. Upon the required affirmative vote, the Secretary-Treasurer shall advise the candidate that the membership of the Component has voted to elect him/her to Regular membership.
e. Active members may transfer between components and be accepted without having to meet new requirements upon approval of the Executive Committee. Affiliate Members will have to meet all requirements of their new component upon transfer.The Component may not accept more than two applicants for membership from outside the component’s geographical area in a given year. The following conditions must be met:
1. The member must obtain written permission of the Executive Committee ,through the secretary, of the Component Society from which he/she wishes to transfer.
2. The member must obtain written approval of the Executive Committee, through the secretary, of the Component to which he/she wishes to transfer.
3. The member must receive approval of a three-fourths (3/4) majority vote of a mail or electronic ballot of all voting members of the Component to which he/she wishes to transfer.
4. A member who moves his/her practice into the territory of a Component other than that in which he/she holds membership, may retain his/her existing membership or may seek membership in the Component into whose territory he/she has moved.
f. All new Active members shall be introduced by their sponsors at the first general membership meeting of the Biennial Meeting.
2. DUTIES AND PRIVLEGES OF ACTIVE MEMBERSHIP
a. Active members shall continue to subscribe to the purposes of this Society and be actively engaged in the field of orthodontics.
Revised as of March 2012 5
b. Active members shall periodically make a contribution to the profession acceptable to the Examining Committee as prescribed in Standing Resolutions.
c. Active members shall have the right to vote, propose new members, and hold office.
d. Attendance at the entire meeting of the Component is mandatory except under extenuating personal circumstances.
e. A member who cannot attend a regular meeting shall notify the Secretary-Treasurer in writing. The member should state the reasons for not attending, and should indicate whether he/she wishes to be excused from attendance only, in which case the scientific contribution to the meeting will be presented in absentia, or to be excused from both attendance and participation.
f. Unexcused absences are a breach of the member’s obligations, and where considered appropriate by the Executive Committee, the individual may be reprimanded.
a. Active Members-at-Large shall include those persons who are eligible for Regular membership in a Component Society, but who reside and practice outside the geographic boundaries of the existing various Components. More specifically, if the member’s location makes it impractical or impossible to meet all the attendance requirements for meetings of the Component or Central Body, but who fulfill all other requirements for membership.
2. DUTIES AND PRIVLEGES
a. Active Members-at-Large shall enjoy the same duties and privileges as Active members but may be granted special meeting attendance requirements by the Executive Committee.
1. ELIGIBILITY
a. Senior status shall be conferred at the discretion of the Component. To be eligible for such membership the recipient must have been an Active member for twenty-five (25) years or have reached the age of sixty-five (65).
b. Other members who have retired from active practice may be granted Senior membership status upon petition by the Executive Committee to the Board of Directors of the Edward H. Angle Society.
Revised as of March 2012 6
1. SENIOR ACTIVE: To include members who are still in active practice, full or part-time and/or engaged in orthodontic education with significant remuneration. They shall pay dues, assessments, and subscribe to the Angle Orthodontist as do Active members.
2. SENIOR RETIRED: To include members who are fully retired from active practice with no significant remuneration from teaching. They shall not pay dues or assessments. They may at their own expense, subscribe to the Angle Orthodontist.
3. ADMISSION
a. Recommendations for Senior membership must be initiated by unanimous vote of the Executive Committee, present and voting, which shall report its recommendations at a regular business meeting. Voting shall be at a subsequent regular business meeting, with a three-fourths (3/4) vote of the voting members, present and voting.
4. DUTIES AND PRIVILEGES
a. Senior members may attend scientific sessions, taking part if asked or if they desire, but are not otherwise obligated to do so. Senior members shall have the right to vote and hold office and to propose new members as second sponsors.
Revised as of March 2012 7
a. Membership may be terminated voluntarily for any reason.
b. A resignation may be submitted to the Executive Comittee through the Secretary at any time. Such resignations shall be presented to the membership, with recommendations, at the next regular business meeting.
2. INVOLUNTARY TERMINATION
a. Membership may be involuntarily terminated for failure to conform to the Bylaws of this Component or for conduct detrimental to this Component or the profession of dentistry.
b. Membership may be involuntarily terminated for failure to attend two (2) consecutive meetings of the Component and for failure to fulfill requirements at two consecutive meetings of this Component without having been excused by the Executive Committee.
c. Involuntary termination of membership shall be initiated by a three-fourths (3/4) vote of the Executive Committee to the membership at a regular business meeting. Such recommendation shall not be made to the membership until the member has been given written notification of the charges and afforded a reasonable opportunity to appear before the Executive Committee in his/her own behalf. He/she shall also, if desired, be given a reasonable opportunity to appear before the membership in their own behalf. A three-fourths (3/4) mail or electronic vote of the voting membership is required.
d. Involuntary termination of membership shall not become effective until the requirements of Chapter XII, Judicial Procedure, of the Bylaws of the Edward H. Angle Society have been met.
Revised as of March 2012 8
a. It shall be the duty of the President to preside at all meetings, to make appointments, subject to the approval of the Executive Committee, to all committees as prescribed in these Bylaws and Standing Resolutions, to serve as Chair of the Executive Committee, and to assume all other duties that pertain to this office by custom.
2. PRESIDENT-ELECT
a. It shall be the duty of the President-Elect to assist the President in the performance of his/her duties and be an ex-officio member of all committees except the Nominating Committee.
b. He/she shall succeed to the office of President at the conclusion of the annual meeting following the one at which he/she is elected.
c. He/she shall serve as the Chair of the Program Committee and be reponsable for the written meeting program.
d. He/she shall track and record the progress of all affilliate members in accordence with the Program Point System as defined in the Standing Resolutions.
3. VICE-PRESIDENT
a. It shall be the duty of the Vice-President to act as President whenever the President is unable to serve.
b. He/she shall interview and counsel Affiliate members as directed in these Bylaws.
Revised as of March 2012 9
c. He/she shall serve as Vice-Chairperson of the Program Committee.
d. He/she shall be an ex-officio member of the Examining Committee.
4. SECRETARY-TREASURER
a. It shall be the duty of the Secretary-Treasurer to maintain all records and conduct the correspondence of the Component.
b. He/she shall establish the pro-rata share of all expenses incurred by the Component, collect and pay these obligations.
c. He/she shall keep a permanent record of membership attendance at all meetings.
d. He/she shall perform all duties incidental to the office and have such other duties and exercise such authority as may be delegated by the President or the Executive Committee.
e. He/she shall bill each member before January 31st of each year for National dues and remit these to the National Treasurer.
5. ASSISTANT SECRETARY-TREASURER
a. An Assistant Secretary-Treasurer shall be elected at the end of the second year of the Secretary-Treasurer’s three-year term.
b. He/she shall understudy and assist the Secretary-Treasurer.
c. He/she shall be a nominee for the office of Secretary-Treasurer at the end of the one-year term.
6. EDITOR Revised as of March 2012 10
a. It shall be the duty of the Editor to report information of interest to the Component membership and to submit items of interest to the Society to the Editor-in-Chief of The Angle Newsletter or The Angle Orthodontist, as appropriate, for publication.
b. He/she shall act as an agent of the Editorial Board of The Angle Orthodontist in obtaining contributions for publication.
7. DIRECTOR
a. It shall be the duty of the Director to represent Angle East on the Board of Directors of the EHASO .
b. The Director, as well as the Secretary-Treasurer, shall be empowered to dispense the funds of the Component.
8. HISTORIAN
a. The President shall appoint an Historian with the approval of the Executive Committee.
b. It shall be the duty of the Historian to preserve and maintain all documents and records of the Society which, in his/her judgement, will be of historical significance.
c. The term of office shall be concurrent with the President. There shall be no limit to the number of terms served.
d. He/she shall be a member of the Executive Committee.
2. The term of each officer except the Secretary-Treasurer and the Director shall be for one year.
3. The term of the Secretary-Treasurer shall be for three years unless extended by a two-thirds (2/3) vote of the membership.
Revised as of March 2012 11
4. The term of office of the Director shall be seven years. The Director may not succeed him/herself. He/she shall be elected the year after hosting the National Biennial Meeting of the Central Body. (2015, 2022, 2029 etc.)
5. The Editor may serve consecutive terms. There shall be no limit to the number of terms served.
6. All officers shall serve until their successor is elected.
7. All terms of office shall commence at the end of the meeting at which elected.
A vacancy in any office shall be filled by a majority vote of the Executive Committee for the unexpired term.
2. The Committee shall submit a slate of officers to the membership as directed in these Bylaws.
3. When practical, they shall maintain continuity by advancing the officers consecutively.
2. The Assistant Secretary-Treasurer, when one exists, shall be an ex-officio member of the Committee without a vote.
3. It will be the duty of the Executive Committee to act as an ad-interim managing body in conducting the business of the Component. All
Revised as of March 2012 12
actions of the Executive Committee shall be reported for approval to the membership at the next business meeting.
4. The Committee shall be responsible for all matters dealing with membership and other matters as specified in these Bylaws.
2. In addition, the Vice-President and outgoing exam committee chair shall serve as ex-officio members of this committee.
3. As necessary, the President with the approval of the Executive Committee may appoint consultants to assist the Committee in its work.
4. The Committee shall submit an annual written report to the membership.
5. This Committee shall conduct and supervise examinations of Affiliate members as prescribed by the Component in these By-laws and Standing Resolutions to ascertain their qualifications for regular membership. On the basis of such examinations and such other information as may be deemed pertinent, this Committee shall
make recommendations for extension of Affiliate membership and advancement to Active membership to the Executive Committee.
6. There shall be a Subcommittee of the Examining Committee named the Academic Credentials Committee. Its composition, function, and duties shall be listed in the standing Resolutions of this Component. The chair of the Academic Credentials Committee shall be a member of, or consultant to, the Examining Committee
.
Revised as of March 2012 13
2. The Committee shall plan and supervise the program, provide arrangements for the meeting, make assignments and report to the Secretary-Treasurer for publicity.
2. The Committee shall update the Bylaws and Standing Resolutions, advise the membership of the appropriate wording for all proposed amendments and initiate appropriate amendments to the Bylaws.
3. The President may appoint a member as Parliamentarian to the Component who will advise on all matters pertaining to the Constitution, Bylaws, and Standing Resolutions of the Society and the Component.
2. The Committee shall be charged with providing the recommendation of award candidates to the Angle East Executive Committee including but not limited to the following:
a. THE HARVEY PECK MEMORIAL AWARD: This is the Component’s most prestigious awards and shall be presented at the discretion of the Executive Committee in recognition of exemplary achievement in the pursuit of excellence in Orthodontics. The recipient need not be an orthodontist but if so, must be a member of the Angle Society. The Harvey Peck Memorial Award Fund may be utilized as the financial resource of the award as a certificate, stipend, or other appropriate form of recognition.
b. DISTINGUISHED SERVICE AWARD: This award shall be conferred on a member in recognition for meritorious service
Revised as of March 2012 14
to the Angle Society and Angle East. The award consists of an inscribed Paul Revere Bowl and shall be presented to the honoree at the banquet of the Annual Meeting.
c. THE BARNEY SWAIN AWARD: The Chair of the Awards Committee shall also be responsible for awarding an inscribed plaque to the individual selected by membership vote for the presentation of the best paper at the previous Annual Meeting of Angle East .
3. The Awards Committee shall notify the Secretary-Treasurer of its award recommendations by written correspondence no later than November 1
4. Recipients of the awards as specified above will be listed in the Annual Meeting Program.
5. The Process of preparing awards by the Awards Committee is outlined in the Standing Resolutions.
st preceding the next annual meeting. The Secretary-Treasurer shall immediately notify the President and the Executive Committee for approval of the recommendations so that presentation of the awards may be accomplished.
2. The Executive Committee shall recommend the time and place of meetings to the membership for their approval.
Revised as of March 2012 15
3. A quorum for a meeting is twenty-five percent (25%) of the Active members.
4. In the event of a mail or electronic ballot, all ballots not returned within thirty (30) days will be cast as affirmative votes. This notice must accompany each mail or electronic ballot.
1. All Active, Affliate, and Senior-Active members.
2. Any Active Members-at-Large and Senior-Retired members in attendance.
3. Guests at a rate of 50% of those annual expenses assessed to Active, Affiliate, and Senior Active members.
B. Expenses incidental to the administration of the Component shall
be assessed with meeting expenses.
C. Any member who has suffered severe financial hardship due to catastrophe, illness or has been activated for military reserve duty may request a waiver of meeting expenses. This request must be received in writing by the Secretary-Treasurer and subsequently approved by majority vote of the Executive Committee.
Revised as of March 2012 16
Current as of 3/25/2012 17
STANDING RESOLUTIONS
1989 AND PRIOR STANDING RESOLUTIONS ARE LISTED AS SR 1989-#
SR 1989-1 RECOGNITION OF THE PRESIDENT
Upon completion of his/her term, each President shall be given a suitably inscribed scroll expressing the appreciation of fellow members for his/her activities and service on behalf of the Component.
SR 1989-2 RESCINDED 4/02 BALANCE OF MEMBERS
SR 1989-3 RESCINDED 4/02 DISPLAY OF CASE REPORTS
SR 1989-4 REIMBURSEMENT OF EXPENSES
Officers and Committee members shall submit vouchers to the Secretary-Treasurer for out-of-pocket expenses incurred in carrying out duties assigned to them.
SR 1989-5 EXPENSES OF SECRETARY – TREASURER
The Secretary – Treasurer shall submit vouchers for out-of-pocket expenses incurred in carrying out his/her duties and, in addition, shall receive a stipend of $100.00 per year.
SR 1989-6 MEMBERSHIP FORMS
Membership Nomination Forms that have been approved may be modified with the approval of the Executive Committee.
SR 1989-7 SECRETARY-TREASURER RESPONSIBILITIES
The Secretary-Treasurer, in deference to his/her office, shall be excused from the requirements of the Program Point System, SR 1990-1. Current as of 3/25/2012 18
SR 1990-1 PROGRAM POINT SYSTEM
In order to broaden the definition of “contribution to the profession,” as used in the Bylaws of this Component, and to encourage member program participation and/or contributions in a greater variety of ways, the following Program Point System is adopted:
A. The President Elect, in addition to his/her duties as detailed in the Bylaws, shall award and record the contribution points (”Angle points”) for each Regular member and report these to the Secretary-Treasurer for tabulation and publication.
B. Each year following the Annual Meeting, the Angle point standings shall be recalculated and the new totals printed in the program of the next meeting. The object of each Regular member is to maintain a positive point score. A low or negative score indicates that the member needs to make some type of contribution.
C. Angle points will be awarded to Regular members on the following basis:
ACTIVITY ANGLE CONTRIBUTION POINTS
Present an original Paper (20 minutes or longer)
to the Component (* and **) 3
Present a Paper at a Biennial Meeting 3
Publish a Paper in the ANGLE ORTHODONTIST (***) 3
Publish a Paper in another refereed Journal (***) 2
Present a formal Discussion of a paper at a Component or
Biennial Meeting 1
Present a mini-paper (10 Minutes) 1
Serve as a Panelist 1
Attend a Biennial Meeting 1
Present a Table Case-Report 0.5
Annual point deduction (-) 1
Current as of 3/25/2012 19
* Each Active and Active Member-at-Large must present an original paper at least once every five (5) years.
AMENDED 2010: The Secretary Treasurer has the paper presentation requirement suspended during his/her term in office.
** Each Affiliate member must present an original paper to the Component to be eligible for election to Regular membership.
*** For papers published or presented with more than one Eastern Component author, the authors must indicate how the Angle Contribution Point credit is to be apportioned and recorded.
D. Each year, one point is subtracted from each Regular Member’s point total (whether in attendance or not). Senior members have no obligation to make presentations and are therefore exempt from the Angle Program Point system.
E. The maximum number of total points that can be recorded is limited to 6. In setting up each year’s scientific program the Program Committee will contact those Regular Members who are low in point accumulation. A point level of (-)1 requires a scientific program contribution by the Regular Member. A point score of (-)3 will trigger an Executive Committee inquiry, jeopardizing continued membership.
F. This Point System Resolution will be subject to re-evaluation by a Special Committee appointed by the President in March 1993.
G. The terms of this Resolution are subject to the provisions contained in the Bylaws where applicable.
H. The Secretary-Treasurer will receive a credit of one point for each year in office. All other officers will serve without point credit.
SR 1991 –1 ACADEMIC CREDENTIALS COMMITTEE
The President shall appoint a subcommittee of the Examining Committee named the Academic Credentials Committee. It shall consist of three members who shall be full-time academicians.
The members shall serve a three-year term (after the initial terms of 1, 2, and 3 years) one term expiring each year. The member serving inhis/her last year shall be the Committee Chair. Members may serve consecutive terms. Current as of 3/25/2012 20
The Chair shall be a member or consultant to the Examining Committee and shall also serve as an ex-officio member of the Executive Committee.
This Committee shall evaluate:
(A) the credentials,
(B) the oral presentations,
(C) and the ability to conduct research, and clinical investigative projects of the Guests and Affiliates who are on the Academic Track toward membership. They shall report their findings to the Executive Committee.
This Committee, in conjunction with the Examining Committee, shall be responsible for setting the Standards and Requirements for the Academic Track and submit these to the Executive Committee for approval.
SR 1991-2 RESCINDED 4/02 PROCEDURE FOR PROPOSING A NEW MEMBER
SR 1991-3 RESCINDED 4/02 AWARDS COMMITTEE
SR 1992-1 UNKNOWN
SR 1993-1 UNKNOWN
SR 1994-1 RESCINDED 4/02 MEETING EXPENSES
SR 1995-1 RESCINDED 4/04 OUTREACH PROGRAM
SR 1995-2 RESCINDED 3/11 SENIOR ADVISORY PANEL
SR 1996-1A RESCINDED 4/02 RESPONSIBILITIES OF SPONSORS
SR 1996-1B RESCINDED 4/02 DUTIES AND PRIVELEGES OF THE AFFILIATE
SR 1996-2 RENAMING ANNUAL MEETING AWARD
The name of the Annual Meeting Award shall be changed to:
The Distinguished Service Award.
Current as of 3/25/2012 21
SR 1997-NONE
SR 1998-1 RESCINDED 4/02 CONSISTENCY WITH NATIONAL BYLAWS
SR 1999-1 RESCINDED 4/01 SEPARATION OF THE OFFICE OF SECRETARY-TREASURER
SR 2000-1 DELINQUENT COMPONENT DUES
1. If a member is not current on annual component dues, he/she cannot attend the annual meeting.
2. If the annual component dues are not remitted by the due date, $100.00 surcharges will be imposed.
SR 2000-2 NAMING THE ANNUAL BEST PAPER AFTER
BRAINERD SWAIN
1. The first Best Paper Award awarded at each annual meeting shall be renamed the Barney Swain Award
SR 2000-3 ADMISSIONS PROCEDURES
1. The Eastern Component shall adopt the Admissions Procedure Manual as the formal admissions policy and reference. It shall be distributed to Affiliate Members by the Secretary-Treasurer.
SR 2000-4 RESCINDED 4/01 SEPARATION OF THE OFFICE OF SECRETARY-TREASURER
SR 2000-5 RESCINDED 4/02 CLINICAL AFFILIATE MEMBERS AND ACCEPTED CLINICAL CASES
SR 2000-6 NEW MEMBER POINT ALLOCATION
1. An Affiliate Member will receive three points toward the point system program when accepted as a Regular Member. This allocation is retroactive to 1998.
SR 2001-1 MAINTENANCE OF THE OFFICE OF SECRETARY-TREASURER
Current as of 3/25/2012 22
1. SR 1999-1 “Separation of the office of Secretary Treasurer” is rescinded.
SR 2001-2 RESCINDED 4/02 MEETING CHARGES FOR GUESTS
SR 2001-3 RECORDING AND UPDATING COMMITTEE APPOINTMENTS
1. The Secretary-Treasurer shall assure that all committees and their members with the appropriate dates of their terms be published annually in the Annual Program.
2. The Chairman of the Bylaws Committee will track and confirm this information.
SR 2001-4 RESCINDED 4/02 CLINICAL REQUIREMENTS
SR 2001-5 RESCINDED 4/02 ACADEMIC REQUIREMENTS
SR 2002-1 RESCINDED 4/04 ADMISSIONS PROCEDURES
SR 2004-1 PROCESS OF PREPARING AWARDS BY THE AWARDS COMMITTEE
1. Two Months After the Meeting
a. Determine the recipient of next year’s Distinguished Service Award and poll the Committee.
b. Determine the recipient of next year’s Harvey Peck Memorial Award and poll the Committee
c. If possible, determine if next year’s recipients will be attending and, if not, find a way to “encourage” their attendance. If the recipient cannot attend the next meeting, report findings to the Executive Committee or President. The President or Committee may decide to postpone the presentation until a year when the recipient can attend and choose another candidate for the next year.
2. Six Months before the Next Meeting
a. Determine who will present awards.
b. Assist presenter in gathering research information on recipient as needed.
c. Contact Sheldon Peck for suitable Revere Bowl for Annual Meeting Honoree and text for inscription. Consult Jack Dale for Harvey Peck Memorial Award.
d. Contact Secretary/Treasurer regarding Barney Swain Award-certificate for best paper.
Current as of 3/25/2012 23
3. One Month before the Next Meeting
a. Coordinate presentation and time requirements, AV requirements for awards with President-Elect and Local Arrangements Chair so it can be incorporated into the Saturday Evening Banquet Agenda.
b. Confirm that all awards are prepared and duly inscribed.
4. At the Next Meeting
a. Assist Award presenter with presentation as needed.
SR 2004-2 OUTREACH PROGRAM
Amended 4/2/2006, see SR 2006-4
SR 2004-3 ADMISSIONS PROCEDURES
Amended 4/2/2006 see SR 2006-3
SR 2006-1: DEFINE CALENDAR YEAR FOR ANGLE POINTS SYSTEM
The President Elect, when awarding and recording the contribution points ["Angle points"] for tabulation for publication, shall include all points earned by the member since the last annual meeting. It is the responsibility of the member to advise the President Elect of any points so earned.
SR 2006-2: DEFINE ELIGIBILITY FOR BARNEY SWAIN BEST PAPER
All Affiliate and Regular members are eligible to receive the Barney Swain Best Paper Award.
SR 2006-3: ADMISSIONS PROCEDURES
A. GUEST CATEGORY:
All new members proposed to the Eastern Component must attend one annual meeting as a Guest. Two Regular or one Regular and one Senior Member may sponsor one Guest for membership by submitting a Nomination Acceptance Form to the Secretary-Treasurer not later than 120 days prior to the annual meeting to which the Guest is to be invited. The Secretary-Treasurer will forward the Nomination Acceptance Form and biographical data of all proposed Guests to the Executive Committee, not later than 90
Current as of 3/25/2012 24
days prior to the Annual meeting, together with a mail ballot to be returned not later than 75 days prior to the annual meeting.
Those proposed Guests receiving the greatest number of votes, up to the maximum number established by the Executive Committee, shall be sent letters of invitation and the “Admissions Procedure Manual” by the Secretary-Treasurer not later than 60 days prior to the meeting. To receive an invitation to attend, a Guest must receive a three-fourths (3/4) vote of the Executive Committee.
In order to invite a guest who practices outside the geographic limits of the Eastern Component as a guest, the Component must first obtain written permission of the Executive Committee of the Component in which such a person resides or practices
. The Component may not invite into membership more than two persons each year who reside or practice outside the Eastern Component’s geographical location. The names of such persons must be reported to the secretary of the Edward H. Angle Society. In the event of a disagreement between components, all action on membership of such persons shall be suspended and the matter referred to the Edward H. Angle Board of DirectorsIf the qualifications and subsequent presentation of the guest are acceptable to the Examining Committee and/or the Academic Credentials Committee, the appropriate chairperson shall recommend to the Executive Committee that the guest be placed on the List of Proposed Candidates for Affiliate Membership.
B. AFFILIATE MEMBER CATEGORY:
As openings for Regular Members become available, the Executive Committee may propose the name of one or more candidates from the List of Proposed Affiliate Members to the membership. This action requires the unanimous approval of the Executive Committee after reviewing the candidate’s Nomination Acceptance Form and the recommendation of the Examining Committee and/or Academic Credentials Committee. Failing a unanimous vote of the Executive Committee present and voting, the original sponsor may submit the name of a candidate to the membership at a regular meeting of the Component.
Upon a three-fourths (3/4) affirmative vote of a mail ballot of the members eligible to vote, the candidate shall be notified of his/her election to Affiliate Membership and shall be sent the following:
1. The names of the Candidate’s sponsors.
2. The duties and obligations of membership.
Current as of 3/25/2012 25
3. A membership roster.
4. The Bylaws of the Edward H. Angle Society, and the Bylaws and Standing Resolutions of the Eastern Component.
5. And shall be referred to Component Bylaws Article III C and The “Admissions Procedure Manual.”
C. GENERAL INFORMATION:
There are two tracks whereby Guests and Affiliate Members may initiate the process to Regular Membership: (1) Clinical Track and (2) Academic Track.
The classification chosen will reflect the individual’s primary occupation (i.e. full-time academician or full-time clinical practitioner). The Nomination Acceptance Form and attendance requirements will differ according to the track or classification.
The Executive Committee shall seek to establish and then maintain a balance between those new members who are primarily engaged in the clinical practice of orthodontics and those primarily engaged in orthodontic research and/or teaching.
The List of Proposed Affiliate Members, which the Executive Committee shall maintain, will be comprised of individuals who have attended a meeting of the Eastern Component as a guest and are best qualified for membership in the Eastern Component. In selecting these individuals, the Committee shall be guided by the Principles and Objectives of the Angle Society and by the criteria contained in the Membership Nomination Acceptance Forms of this Component and the recommendations of the Examining Committee.
D. RESPONSIBILITY OF THE SPONSORS:
1. The sponsor must be aware of the full requirements and procedures for acceptance to membership in the Eastern Component as stated in the Bylaws and Standing Resolutions and the “Admissions Procedure Manual”. These should be reviewed with the proposed member and be thoroughly understood by him/her.
2. The primary sponsor must submit the following to the Secretary- Treasurer not later than 120 days prior to the Annual Meeting:
a.The appropriate Nomination Acceptance Form (Academic or Clinical Track) signed by the individual as well as the co-sponsor.
b. All additional biographical data requested.
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3. Both sponsors should preview the proposed members scientific papers and case presentations, assuring that the individual will meet the standards and requirements of the Eastern Component.
4. The primary sponsor should discuss with the candidate topics of acceptable subject matter to be presented in the candidates paper. The nature of the Affiliate paper and case presentations is under “Academic Requirements of Affiliate Members” in the “Admissions Procedure Manual”
5. Should the proposed member be elected to Affiliate Membership, both sponsors must be prepared to work with the Affiliate at each meeting by counseling him/her in the fulfillment of the requirements of membership. It shall be the responsibility of both sponsors to preview an outline of the proposed paper in order to assure that the subject matter is appropriate to the requirements for membership.
E. DUTIES AND PRIVILEGES OF THE GUEST
1. All guests shall attend all functions at the meeting with the exception of the business meeting and shall be assessed 50% of the charges levied on regular members.
2. CLINICAL TRACK:
a. The Guest on the Clinical Track will be expected to demonstrate to the Examining Committee and the Membership clinical effectiveness by the presentation of one moderately difficult case that has been completed within one year of the meeting date.This time restriction applies also to cases presented before the American Board of Orthodontics. The presentation must be according to the case requirements as outlined in The Admissions Procedure Manual. A ten minute projected case demonstrating the diagnosis, treatment and final results may be a required part of that program.
b. The Guest shall meet with members of the Examining Committee to review diagnosis and treatment of the case that is being presented.
3. ACADEMIC TRACK:
a. A 30 minute paper shall be required of the Academic Track guest. The candidate shall work with the sponsor and co-sponsor and may desire to present an outline of the paper to the Academic Credentials Committee for help in preparing the paper.
b. If so requested, the Academic Credentials Committee shall preview the paper according to the following guidelines:
a. Adequacy of literature review;
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b. Design of the study (soundness of methodology);
c. Presentation and discussion of results;
d. Validity of the conclusions;
e. Clarity of expression; and
f. Relevance to the topic and interest to the Membership and Orthodontic Community.
c. The presentation will take place on the first or second day of the annual meeting. The paper shall be discussed by a member of the Academic Credentials Committee.
d. The paper and presentation shall be evaluated by the Academic Credentials Committee. A member of the Committee shall meet with the candidate and the candidates’s sponsor to present the findings of the Committee.
4. GENERAL INFORMATION:
a. The Examining Committee and/or the Academic Credentials Committee shall submit a written report on the quality of the Guests’ presentations to the Executive Committee at the same meeting.
b. The Executive Committee shall file these Examining Committee Reports and the application forms and place the names of the Guests on the List of Proposed Affiliate Members.
c. Guests may not attend more than one annual meeting in Guest status except by unanimous vote of the Executive Committee.
F. DUTIES AND PRIVILEGES OF THE AFFILIATE MEMBER:
1. Affiliate Members may attend all functions of the Component, except the Report of the Examining Committee at business meetings, but may not vote, propose new members, or hold office.
2. CLINICAL TRACK:
a.The Affiliate Member on the clinical track will have to present eight cases according to the instructions and requirements of these Bylaws and Standing Resolutions and as outlined in the Admission Procedure Manual available from the Secretary-Treasurer. Each case should be started no earlier than 90 days before the meeting at which the Affiliate is presenting cases. The malocclusion must be at least of moderate severity and represent the following classifications:
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1). Two (2) Class II division 1 cases with at least a 6 mm overjet.
2). One (1) Class II division 2 case.
3). One (1) four-unit extraction case.
4). Two (2) adult treatment cases, or one adult case and one Class lll case.
Two (2) additional cases should be brought from one of the above categories, totaling eight (8), from which the Examining Committee and Affiliate will select six (6) cases to be completed. Of the initial six (6) patient records presented, a minimum of three (3) must be completed to the standards of excellence acceptable to the Examining Committee.
Unless excused by the President or the Chair of the Examining Committee, the case records shown by members in compliance with these Bylaws and applicable Standing Resolutions shall be left on display until the conclusion of the meeting.
Once the Examining Committee has informed a Clinical Affiliate that a case for admission has been accepted, he/she is not required to bring that case documentation to future meetings as he/she continues to work toward Regular Member status.
b. An Affiliate member, during the process of demonstrating clinical ability, must present one twenty to thirty-minute scientific paper of a caliber acceptable to the Executive Committee and suitable for publication in “The ANGLE ORTHODONTIST”. The paper should be presented no later than the second regular meeting of the Component after election to Affiliate status in order to allow the Executive Committee, the Examining Committee, the Academic Credentials Committee and the general membership to evaluate the paper. The content of the paper shall be an original contribution pertaining to the art and science of orthodontics. The paper may also take the form of a thorough review of the literature in the area of clinical practice or research. The candidate should be discouraged from presenting papers whose emphasis is on the commercial aspects of the specialty of orthodontics.
3. ACADEMIC TRACK
a. The Affiliate member on the Academic track shall present a written, original, fully referenced paper suitable for consideration for publication in “The Angle Orthodontist” according to the following schedule:
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1. First year 30 minute paper
2. Second year 20-30 minute paper
3. Third year 20-30 minute paper
Each paper must be submitted to the Academic Credentials Committee by November 15
th of the year preceding the presentation. The Committee shall review the paper according to the following guidelines:1. Adequacy of literature review;
2. Design of the study (soundness of methodology);
3. Presentation and discussion of results;
4. Validity of the conclusions;
5. Clarity of expression; and
6. Relevance to the topic and interest to the Membership and Orthodontic Community
b. Recommendations shall be mailed and returned to the candidate by December 15th.
c. If deemed acceptable by the Committee, the Affiliate Member shall prepare a summary for presentation as part of the program at the annual meeting according to the above schedule. These presentations should be tailored to the general clinical and scientific interest and background of the Membership. A copy of the final paper must be submitted to the discusser by January 31st. The Affiliate member will coordinate with the Program Chairperson to present the paper on the first or second day of the annual meeting.
d. The Affiliate Member will be interviewed by the Academic Credentials Subcommittee at each meeting following the presentation of his/her paper.
e. Clinical Requirement
1. The Affiliate member on the Academic track must display and discuss the records of one patient treated in his/her private practice, or in his/her institution under his/her supervision to the standards acceptable to the Examining Committee.
3. GENERAL INFORMATION:
a.If either the presented papers or the case displays are determined to be unacceptable by the Examining Committee, the Examining Committee shall notify the Executive Committee and
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the Affiliate and make recommendations for the necessary disposition.
The “Admissions Procedure Manual” is the principal membership guide of this Component. The Secretary-Treasurer will assure that it accurately reflects the current policies of the component as expressed in these Bylaws and Standing Resolutions.
SR 2006-4: Rescinded 3/11 OUTREACH COMMITTEE
SR 2007–1: NEW MEMBER PIN AND CERTIFICATE PRESENTATION
Following completion of the requirements for Active membership, the new member will be presented with a certificate of membership and an EHASO pin at the appropriate time at the next year’s meeting.
SR 2007-2: CASE REVIEW FORMS FOR CLINICAL CASES
That the review forms be added to the appropriate section of the Admissions Policy Manual. They will be titled, “Affiliate/Examiner Interview – Case Review Form”.
SR 2007-3: AFFILIATE/SPONSOR ORIENTATION
That the opening presentation at each Annual meeting will be a brief Affiliate/Sponsor Orientation and a report from the Outreach Committee. (Report not to exceed 30 minutes)
SR 2010-1: ASSOCIATE EDITOR
The Executive Committee will appoint an associate editor working under the direction of the Editor and may attend Executive Committee meetings in place of the Editor as needed. He/she will assume responsibilities as directed by the Editor.
SR 2010-2: WRITTEN MEETING PROGRAM DEVELOPMENT
The President-Elect in consultation with the Secretary Treasurer will be responsible for the Written Meeting Program. He/she will
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clarify the roster and point status. Scheduled speakers will provide the President-Elect with the title of the presentation as per the dates specified in the Admissions Procedure Manual. The Angle East Meeting Program Development Guide will be used as a reference.
SR 2010-3: PRESENTATION DEADLINES
All presenters must submit an abstract of 250 words maximum to the Editor by the time of the presentation or forfeit one point of the presentation value.
SR 2010-4: PAPER SUBMISSION
A presenter must provide a copy of their paper to the Academic Committee, the Discusser and the Sponsor one month prior to the meeting.
SR 2011-1: ELECTRONIC RECORDS
Resolved that electronic records also be accepted by the Examination Committee for satisfaction of the membership requirements as defined in the Admissions Procedure Manual.
SR 2011-2: DEFERRAL OF PAPER PRESENTATION DEEMED UNACCEPTABLE
Resolved to amend the Admissions Manual to allow the Academic Committee to defer for one year any paper presentation which is deemed unacceptable or does not fulfill the submission timeline as described in the Admissions Procedure.
SR 2011-3: ESTABLISHMENT OF A MEMBERSHIP COMMITTEE AS A STANDING COMMITTEE
1. There shall be a Membership Committee consisting of a Chair and two other members. After staggered 1, 2 and 3 year terms, each one year member is appointed to serve a three term. In the event a member is unwilling or unable to serve, the President shall appoint a replacement member to complete that term. The senior member will serve as Chairperson. Each member will represent a distinct geographic area. Members may serve consecutive terms.
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2. The Committee shall have the responsibility of determining the membership needs of the society according to the Bylaws and Standing Resolutions, and of assuring that potential new members are invited in accordance with these needs. The chairperson shall report annually to the Executive Committee and to the membership.
3. The Committee shall work with the membership to identify and encourage accomplished members of the orthodontic community to attend the annual meeting of the Society as guests in accordance with the current rules and regulations. With the approval of the Executive Committee, the Committee may invite selected guests from the Eastern Component residency programs to audit a portion of the annual meeting. Special emphasis on programs near the meeting site will be targeted. There will be no charge to the participants. The Committee Chairperson shall also circulate the names of the new Eastern Component ABO members to the Component’s active and senior members to seek component membership for them.